Terms and Conditions | Warriors Martial Arts

TERMS & CONDITIONS

LIABILITY

All members and their guests use Warriors Martial Arts facilities and Home-Based Training programs at their own risk. Warriors Martial Arts cannot accept responsibility for damage or injury caused through use of any facility or Home-Based Training location. Furthermore, Warriors Martial Arts is not responsible for any lost or stolen items, or damage to property or vehicles. Damage to Warriors Martial Arts property must be paid for by any member, or their parent/legal guardian who wilfully or negligently causes such damage. Members are responsible for damage caused by their guests or children.

ONLINE SECURITY

Our site may provide you with the ability to use usernames, passwords or other codes or devices to gain access to restricted portions of our site. The content contained in such restricted areas is protected intellectual property.

Minors should always ask their parents or guardians for permission before providing any contact information to anyone online. We urge parents and guardians to participate in their children’s online activities and use parental control or other web filtering technology to supervise children’s access to the Internet.

MEMBERSHIP TERMS & CONDITIONS

It’s a condition of enrolment that members are aware of and agree to abide by the Warriors Martial Arts terms and conditions. We also expect students under 18 years, and parents on their behalf, to read and understand these terms and conditions.

Warriors Martial Arts offers two membership types — an upfront membership or a fortnightly direct debit membership. Respectfully, practising members must be financial members.

All membership fees must be paid in full as agreed. Members acknowledge that all fees are paid via direct debit two (2) weeks in advance, or 6- or 12- months upfront. Members also understand and agree that sufficient funds must be in your nominated account by the due date to enable the direct debit to be honoured on the debit date.

Warriors Martial Arts staff are trained to explain to you the terms and conditions of our memberships, to ensure that you make an informed decision when joining Warriors Martial Arts for your training needs. Membership fees are calculated over a 12-month period irrespective of holidays. To clarify, Warriors Martial Arts is closed on public holidays, membership fees for that fortnight will not be adjusted any further.

All members understand that the purchase of either an upfront membership or a fortnightly direct debit membership provides you access to Warriors Martial Arts classes, in accordance with the Warriors Martial Arts membership purchased, rather than the attendance of those classes. Fees are ongoing regardless of how much or how often you access or use your membership, and unattended classes cannot be redeemed/refunded/transferred for use at a later date.

Furthermore, members acknowledge and understand that Warriors Martial Arts do not provide ‘make-up’ classes in the event you do not attend your allocated class for any period of time. Members acknowledge that it is their prerogative to attend classes as often or as frequently as they desire, on their allocated class days.

Terms and conditions are subject to change without notice and posted on www.warriorsmartialarts.com.au. New conditions are effective immediately from the date of change. Members are encouraged to check the terms and conditions regularly via our website to ensure they are up to date with the terms and conditions of membership at Warriors Martial Arts.

MEMBERSHIPS OPTIONS:

UPFRONT MEMBERSHIPS

Upfront memberships are available at discounted rates for either 6 or 12 months. To qualify for the discount, new members must pay in full at the start of their membership period. When an upfront membership is renewed, discounts apply only when payment is made within 14 days of the renewal date. Upfront memberships are non-refundable, and cannot be transferred to any other person under any circumstance, and cannot be used as credit for any other Warriors Martial Arts product/s or service/s.

DIRECT DEBIT

Direct Debit fortnightly memberships are calculated over a 12-month period irrespective of centre closures or holidays. This membership type is pay-as-you-go and ongoing for a 12-month period, to be renewed automatically. Payments are made via direct debit to your credit or debit card, cheque or savings account. Changes to direct debit memberships can be made with at least 3 business days’ notice by filling out a new direct debit request form available at reception. We will assume your payment method is correct and will continue to bill membership fees and charges relating to your membership. The recurring payment is not a contract. Members can cancel the recurring payment, at least 14 days before the date when their next payment is due.

Clients acknowledge Warriors Martial Arts use a third party direct debit company to process fortnightly direct debits, and furthermore, acknowledge credit and debit cards have fees associated with their nomination of use, and failed payments have a dishonour fee associated with them at the discretion of the third party direct debit company. Clients should refer to the terms and conditions of the third party direct debit company for more details. Clients also understand that all failed payments will be reattempted after three (3) business days.

Direct debit memberships are non-refundable, and cannot be transferred to any other person under any circumstance, and cannot be used as credit for any other Warriors Martial Arts product/s or service/s.

ONLINE MEMBERSHIPS

Online memberships can be purchased directly from the Website and are managed by Warriors Martial Arts and are billed using a third party direct debit system. The online membership fee is recurring and will apply regardless of how much or how often you access or use your membership.

All website purchases are processed securely via our third party payment gateway providers. You must refer to their terms and conditions for additional information.

Payment must be made at the time of purchase and before you have access to your training. Online memberships will be auto-renewed on the first day of your next billing period unless you expressly indicate to us you do not wish to renew. You must notify us of any change to method of payment (credit card details).

We will assume your payment method is correct and will continue to bill membership fees and charges relating to your membership. The recurring payment is not a contract. Members can cancel the recurring payment, at least 14 days before the date when their next payment is due.

ANNUAL ADMINISTRATION FEE

You also acknowledge and understand there is an annual administration cost of $75.00 payable upon commencement of your membership with Warriors Martial Arts, and is to be paid annually on the anniversary of your membership with Warriors Martial Arts.

PROMOTIONAL OFFERS

Warriors Martial Arts may provide promotional offers periodically throughout the year. Promotional offers are available to new clients only, and cannot be claimed in conjunction with any other offer.

In order to receive the full benefits of the promotional offer, a minimum term of 3 months is required to prevent being charged the full, retail and/or membership fee cost of the promotional offer. For example, if you sign up to receive a free uniform, cancelling your membership inside 3 months of joining will result in being charged the retail cost of your uniform.

MEMBERSHIP HOLD

Membership holds allows members to place their membership on hold, securing their spot in class and their membership price. As long as membership fee payments are up-to-date, members can suspend their Membership for a minimum of 7 days.

Karate memberships can be placed on hold for a maximum of 4 weeks per calendar year.

To suspend a membership, fill out the Membership Hold Request form on the Warriors Martial Arts website.

The Grading Syllabus explains how suspension may affect gradings.

If you have a query or concern about membership suspensions, contact management at info@warriorsmartialarts.com.au, or 0452 217 324.

MEMBERSHIP CANCELLATION

Members can cancel their membership any time after joining with 14 days’ notice, at a cost of $0. To cancel a membership, fill out a Membership Cancellation Request Form on the Warriors Martial Arts website. Membership fees must be paid in full to the effective date of cancellation. Members can keep training until the effective date of cancellation.

In the event membership fees are not up to date at the time of cancellation, members will be unable to rejoin in the future until any and all outstanding fees are brought up to date.

Members who choose to cancel their membership and rejoin rather than suspend their membership will be charged a $150 rejoin fee, and are subject to the club’s current membership fee prices.

6-WEEK CHALLENGE

The participant understands that in order to participate in the Warriors 6-Week Challenge, he/she agrees to the terms and conditions of participation as outlined on the Warriors Martial Arts website.
The participant acknowledges it is a requirement to attend a minimum of three (3) Warriors group fitness classes per week (over three days). The participate must, within the first seven (7) days of the challenge, update his/her social media profile picture with the Warriors 6-Week Challenge profile picture (provided upon registration) for the duration of the challenge. The participant must also keep a written diary of food and drink intake to be presented to Warriors staff on a weekly basis during progress check-ins, and must attend all scheduled weekly progress check-ins.

In the event the participant is unable to attend all three (3) group fitness classes or their weekly weigh in due to illness/injury, the participate acknowledges they must provide Warriors staff with a medical certificate provided by a GP within 48 hours of the week ending in order to ensure they are not charged the full cost of the challenge.
The participant also acknowledges they must not gain weight at any point during the Warriors 6-Week Challenge, and doing so constitutes a violation of the rules and hence will be charged the full cost of the challenge.
1. The participant must like Warriors Martial Arts on Facebook, and follow us on Instagram.
2. The participant acknowledges that Warriors Martial Arts reserve the right to take photos/videos of activities during any/all classes, and authorise Warriors Martial Arts the use of all such photos, as well as the participant's before and after transformation photos for marketing/advertising/promotional purposes.
3. The participant acknowledges the Warriors Martial Arts 6-Week Challenge is $499.00, however, will receive the challenge 100% free of charge provided the participant stays committed to the challenge for the full 6 weeks (See paragraph (2) above). In order to help keep the participant accountable for his/her full participation in the challenge, payment details must be provided at registration of the Warriors Martial Arts 6-Week Challenge.
4. The participant acknowledges that in order to participate in the Warriors Martial Arts 6-Week Challenge, he/she must be comfortable with Warriors Martial Arts staff/trainers to follow up with the participant during the challenge to provide ongoing support, discuss progress, and attendance in the event of an extended absence (greater or equal to one week).
5. The participant understands they are only eligible to complete the Warriors Martial Arts 6-Week Challenge free of charge once - they must not have previously registered for and completed classes under the Challenge registration previously. If the participant has, once before, registered for the challenge and attended any Warriors Martial Arts classes under the Challenge registration, they may complete the Challenge for the full cost of the Challenge, unless they are a current Warriors Martial Arts member, in which case they are eligible to participate provided there is sufficient spots available in the challenge.
6. The participant understands that any and all copyright and proprietary information/content provided during the Warriors Martial Arts 6-Week Challenge, including but not limited to the Warriors Martial Arts 6-Week Challenge meal plan, is for use solely by the participant of the Warriors Martial Arts 6-Week Challenge, and must not be copied, replicated, or provided to another person via email, post, paper, or by any other method, strictly without written consent to do so by Warriors Martial Arts management. The participant acknowledges that provision of any such copyright and/or proprietary information/content to any person/s without Warriors Martial Arts managerial consent constitutes a violation of the rules of the Warriors Martial Arts 6-Week Challenge and will be charged the full cost of the challenge ($499.00).
7. The participant understands that registration of their position to participate in, and complete the Warriors Martial Arts 6-Week Challenge is incomplete until the terms and conditions of the challenge are agreed upon, and cannot participant in the challenge until such a time as their registration is complete.

CHANGE OF CONTACT DETAILS AND COMMUNICATION

All members understand it is their responsibility to notify Warriors Martial Arts staff of any change in their contact details including but not limited to their mailing address, email address or telephone numbers as soon as possible. It’s essential that you keep this information up-to-date so that we can contact you if necessary or in an emergency. Members acknowledge and understand that email, website and social media is the primary method of communication from Warriors Martial Arts, and members accept their responsibility to check their email, the Warriors Martial Arts website and social media frequently to ensure they are up to date with news and events from Warriors Martial Arts. If incorrect contact details are provided, or if the participant fails to check these methods of communication on a regular basis, the participant will not hold Warriors Martial Arts responsible for not providing said communications.

HEALTH DETAILS

The participant acknowledges the need to provide the trainers and staff at Warriors Martial Arts correct and current health information. The participant further acknowledges Warriors Martial Arts cannot be held responsible for any injury or illness that may arise if incorrect or misleading health information is provided. The participant understands Warriors Martial Arts must be informed, as soon as reasonably possible, of any new or developing injury/illness/allergy, to allow Warriors Martial Arts staff to reasonably ensure the participant's health and safety during participation in classes and/or personal training sessions.

PRICE INCREASE

Warriors Martial Arts reserves the right to increase membership fees at any time. Membership fees at Warriors Martial Arts will be increased by a fixed 3% annually on the 1st January each year.

MEMBERSHIP BARCODE TAGS

Each member receives a member identification barcode tag upon joining. Your tag will be issued within 14 days of you joining Warriors Martial Arts. New cards are not issued to renewing members.

REPLACEMENT TAG

If your membership barcode tag is damaged, lost or stolen, a $10 replacement fee applies.

BARCODE TAG USE

All members must show their Membership Barcode Tag at reception when entering Warriors Martial Arts. The number on the back of the tag is used to record each visit. No card means no entry.

TRAINING AND FACILITIES

PROGRESS AND CONCERNS

Members can discuss their progress or concerns with our instructors or staff at any time.

CLASS ATTENDANCE

Members acknowledge and understand that Warriors Martial Arts do not provide ‘make-up’ classes in the event you do not attend your allocated class for any period of time. Members acknowledge that it is their prerogative to attend classes as often or as frequently as they desire, on their allocated class days.

CLASS FREQUENCY

All members must understand that the purchase of either an upfront membership or a fortnightly direct debit membership provides you access to Warriors Martial Arts classes, in accordance with the Warriors Martial Arts membership purchased, rather than the attendance of those classes. Fees are ongoing regardless of how much or how often you access or use your membership, and unattended classes cannot be redeemed/refunded/transferred for use at a later date.

KARATE GRADINGS

The participant, and/or parents/guardians of participants, understand that a 'Grading' is the event whereby Warriors Martial Arts Karate students test for their next rank. The participant further understands that participation in karate gradings is done so at your own risk, and is subject to the conditions of participation.

Participants and/or parents/guardians of participants understand that by completing and submitting a grading application form to Warriors Martial Arts, he/she agree to abide by the rules of the grading and declare they are physically fit and healthy to participate in such a grading, and have not been advised otherwise by a health professional.

MARKETING/PROMOTION STRATEGY

The participant understands that management reserves the right to take photos/videos of activities during classes, which may be used in marketing/advertising material. The participant agrees that any pictures, audio, or visual recordings taken of him/her in connection with the class can be used for publication, promotion, articles, shows and advertisement without additional consent and without compensation at this time or any other time.

The participant further understands that Warriors Martial Arts management must be advised in writing should he/she not wish for his/her photo/video to be taken during his/her participation in classes.

CODE OF CONDUCT

We believe members should always act in a way that acknowledge pride in Warriors Martial Arts and themselves. Warriors Martial Arts members are expected to always use common sense and are regarded as being under the centre’s discipline when on the premises or at Warriors Martial Arts functions.

To maintain a comfortable atmosphere in the centre, and to allow members to train in a positive environment, we ask that members exhibit disciplined and responsible conduct.

Warriors Martial Arts retains the right to discipline, suspend or dismiss any member from its club, on the grounds of unsatisfactory conduct or performance of the member or the member's parent, or failure to observe any of our rules Take pride in your uniform by wearing it neatly and appropriately.

Always use common courtesy, good judgement and general good manners, which includes responding kindly and politely to the words and actions of other people.

Be considerate and respectful of others, which includes considering the volume of your voice, swearing and offensive language.

Consider your own safety as well as the safety of others — be careful where you place your possessions Gum is not permitted on club premises, or when representing Warriors Martial Arts at functions.

RIGHT OF ADMISSION

Warriors Martial Arts reserves the right to refuse admission to any person, including members, and has the right to cancel any membership without warning or notice due to inappropriate behaviour, unpaid fees, failure to comply with Warriors Martial Arts etiquette, or for any other reason that Warriors Martial Arts management may decide.

TRAINING RULES AND GUIDELINES

Warriors Martial Arts is committed to providing positive and dynamic martial arts training facilities. To do so, some guidelines need to be followed for the benefit of all members and for the constant and never-ending improvement of the training centre. We want you to train effectively and realise your goals.

Members are asked to not infringe on the rights of others, nor bring discredit through their actions on themselves or Warriors Martial Arts. Adherence to our rules and guidelines will help us to run the club more efficiently and let us serve you better.

Show your membership barcode tag at reception on arrival so your attendance can be recorded.
Always wear the proper karate uniform — karate pants, club t-shirt and white gi.
In warmer weather, students may wear their club t-shirt instead of the white top. No other t-shirt will be permitted in the training dojo.
In order to use the gym facilities, correct gym attire must be worn at all times. fully-enclosed exercise shoes must be worn in order to participate in classes or use gym equipment or facilities.
Use only your own water bottle
Use your own training gear in contact sparring such as mouthguard, groin guard, arm and shin guards, chest protector and head guard
Members taking medication (e.g. asthma inhaler) should have it on their person at all times and instructors must be informed of students in class requiring such medications.
Member allergies must be indicated on all forms
Abusive language or misconduct is not tolerated
A high standard of personal discipline is expected
Warming up before training and cooling down after training is essential to prevent injuries
Tell your instructor in advance if you need to leave early
Warriors Martial Arts is smoke free zone inside and around the perimeters of centres
Spectators can enter the main training hall by instructors’ invitation only.

GROOMING AND PERSONAL HYGIENE

Karate is a close contact sport. We ask that members maintain high standards of personal hygiene and keep their fingernails and toenails clean and trimmed.

Members who take part in competitions or demonstration teams should also take extra care of their personal appearance, as they are seen as role models to a broad audience. They must set a good example, as the image they project portrays the reputation of Warriors Martial Arts.

TRAINING / DOJO ETTIQUETTE:

When entering and leaving the training dojo, always face the front, bow and say Osu
When any black belt enters the dojo and bows, all students must face him/her and say Osu.
Shoes or any other footwear is not permitted in the dojo.
Do not eat, chew gum, or drink in the dojo.
Do not swear, giggle, talk, or lounge around during training.
For the sake of neatness and safety, never wear jewellery when training or wearing your karate uniform.
Keep your dogi neat and clean at all times. Your belt should be air dried but never washed; it - contains the spirit of your training. The Kyokushin Karate uniform is highly traditional and is not to be tampered with or modified in any way.
A Gi must never be ripped or dirty.
Never walk away from your line, unless in an absolute emergency.
When lining up in class, the highest ranks line up in front. When the same rank, the person who has been training the longest lines up first. Seniors are also to line up in front of juniors.
You must always respect your instructors. Never address them by their first name during class, always use their rank.
Always acknowledge instructions with a loud Osu. Never question your instructors’ directions or speak out unless asked.
If you have any questions, raise your hand and say Osu.

CONDITIONS OF PARTICIPATION

Participation in Warriors Martial Arts classes will involve physical activity and/or participation in martial arts. Warriors Martial Arts management and staff will provide all reasonable and appropriate instruction to ensure each participant's health and safety. However, the participant understands that participation in any physical activity at Warriors Martial Arts holds the risk of personal injury in the course of instruction and, with this knowledge, agrees to assume the risk of any injury and damages to the participant during the class, personal training session, event, and/or seminar.

Specifically, the participant agrees to hold harmless Warriors Martial Arts and all other individuals, organizations, sponsors, promoters, operators, hosts, instructors, associations, schools, owners, officials, directors, employees and other participants connected with the class from all losses, damages, injuries, causes of actions, claims, or complaints in the event that the participant is damaged or injured in any way during the participation, instruction and/or performance of any exercise or during any activity associated with the class location or during transit to or from the class.

Participant further agrees to strictly obey instructors and observe safety rules.

Because of the physical demands of the programs run by Warriors Martial Arts, the participant understands that he/she must be in good physical condition to participate in classes, events, seminars, gradings, training camps, tournaments, and any other occasion run by Warriors Martial Arts. The participant understands that in case of injury, the only medical treatment Warriors Martial Arts will provide is first aid.

In the event the participant is under the age of 18 years and membership terms and conditions must be agreed to by the parent and/or guardian of the Warriors Martial Arts member/participant, it is the parent/guardian's responsibility to ensure their presence at the premises during classes in which their child/ren are participating, in the event of an emergency, or during any circumstances in which their child/ren require their attention and/or intervention. Furthermore, parents and/or guardians must be present to pick up their child/ren after class and ensure their safe return home. Warriors Martial Arts management and staff are not responsible for the safety of members at class finish times in the event of a parent/guardian's absence. If, in a period of absence, a member under the age of 18 years requires medical attention, the parent/guardian authorize Warriors Martial Arts management to call an ambulance, if deemed necessary, to ensure their health and safety.

WAIVER

Members, their parents or legal guardians realise that sometimes injuries may occur while doing martial arts and sports due to accidents. They will not hold Warriors Martial Arts, its instructors or event organisers and helpers responsible for any injuries that may occur at Warriors Martial Arts Club, Events or during Home Based Training away from Warriors Martial Arts centres and away from the presence of an Instructor and agree to Warriors Martial Arts staff seeking medical help or administering first aid in the case of injury as deemed appropriate. Costs associated with the injury will be the responsibility of the member, parent or legal guardian.